5B Procurement Request
PO
Request for Purchase
Request for Purchase
RFQ
Request for Quotation
Request for Quotation
RFI/RFP
Request for Information or Proposal
Request for Information or Proposal
Why Needed?
When you are ready to purchase goods/services from a vendor
When you know what is needed and looking for exact information with a specific, itemized list of requirements for vendor/s
When you are collecting information from vendors to better understand the marketplace & early supplier engagement partial proposal
Query
Require a formal purchase order
Request commercial terms and parameters from vendors against clearly specified product/service
Request for information or detailed commercial and technical offers for the procurement of goods or services at a later stage
| Priority Matrix | |||
|---|---|---|---|
| Responding Time | PO Request | RFQ | RFI/RFP |
| Service Level** | 24 hrs* | 24 hrs* | Within 48 hrs procurement will schedule a requirements meeting with the requestor |
| 72 hrs | 72 hrs | ||
| Within 1 week | Within 1 week | ||
* PO request/RFQ's required in 24hrs must be approved by the line manager. These should be the exception, not the norm.
** Service Level means issuance of document as per request. Response time from vendor is generally 1-3 days.
We will provide notice if response times are expected to take longer than that.
